Hotel360 is a comprehensive hotel management software designed to streamline various operations within a hotel. The software covers multiple aspects of hotel management including room bookings, hall bookings, restaurant management, invoicing, accounts, inventory, payroll, and more. This documentation provides a detailed guide on the various modules within the software and how to use them effectively.

Room #

Overview #

The Room module allows you to manage all the rooms in your hotel. You can add, edit, and delete room details, including room type, availability, pricing, and more.

Features #

• Add New Room: Enter room details such as room number, type, rate, and status.
• Edit Room: Modify details of existing rooms.
• Delete Room: Remove a room from the system.
• View Room List: Display a list of all rooms with their current status.

How to Use #

1. Navigate to the Room module from the main dashboard.
2. Click on “Add New Room” to create a new room entry.
3. Fill in the required details and save.
4. To edit or delete a room, use the action buttons next to each room entry.

Room Booking #

Overview #

The Room Booking module handles the reservation of rooms for guests. It includes functionalities for checking room availability, making reservations, and managing booking details.

Features #

• Check Availability: View available rooms for specific dates.
• Make Reservation: Book a room for a guest, entering details like check-in and check-out dates, and guest information.
• Modify Booking: Edit details of existing reservations.
• Cancel Booking: Cancel a room reservation.

How to Use #

1. Go to the Room Booking module.
2. Use the “Check Availability” function to find available rooms.
3. Select an available room and click on “Make Reservation.”
4. Enter the guest’s details and confirm the booking.
5. Use the “Modify Booking” or “Cancel Booking” options as needed.

Hall #

Overview #

The Hall module manages the various halls within the hotel, including their details and availability for events or functions.

Features #

• Add New Hall: Enter details such as hall name, capacity, and amenities.
• Edit Hall: Modify existing hall information.
• Delete Hall: Remove a hall from the system.
• View Hall List: Display a list of all halls with their details.

How to Use #

1. Access the Hall module from the main dashboard.
2. Click “Add New Hall” to create a new hall entry.
3. Enter the necessary information and save.
4. To edit or delete a hall, use the corresponding action buttons next to each hall entry.

Hall Booking #

Overview #

The Hall Booking module is used for reserving halls for events such as conferences, weddings, or parties.

Features #

• Check Hall Availability: View available halls for specific dates.
• Make Hall Reservation: Book a hall for an event, entering details like event date, organizer information, and special requirements.
• Modify Hall Booking: Edit details of existing hall reservations.
• Cancel Hall Booking: Cancel a hall reservation.

How to Use #

1. Navigate to the Hall Booking module.
2. Use the “Check Hall Availability” function to find available halls.
3. Select an available hall and click on “Make Hall Reservation.”
4. Enter the event details and confirm the booking.
5. Use the “Modify Hall Booking” or “Cancel Hall Booking” options as needed.

Restaurant #

Overview #

The Restaurant module manages the hotel’s dining facilities, including menu items, table reservations, and order management.

Features #

• Manage Menu: Add, edit, or remove menu items.
• Table Reservation: Reserve tables for guests.
• Order Management: Handle guest orders, including taking, modifying, and closing orders.

How to Use #

1. Go to the Restaurant module.
2. Use the “Manage Menu” feature to add or edit menu items.
3. Use the “Table Reservation” feature to book tables for guests.
4. Use the “Order Management” feature to take and process guest orders.

Invoice #

Overview #

The Invoice module handles the generation and management of invoices for various services provided by the hotel.

Features #

• Generate Invoice: Create invoices for room bookings, hall bookings, restaurant orders, and other services.
• View Invoice: Display a list of all generated invoices.
• Edit Invoice: Modify existing invoices.
• Delete Invoice: Remove invoices from the system.

How to Use #

1. Navigate to the Invoice module.
2. Click “Generate Invoice” and select the relevant service.
3. Enter the required details and save the invoice.
4. To edit or delete an invoice, use the corresponding action buttons next to each invoice entry.

Money Receipt #

Overview #

The Money Receipt module manages the issuance and tracking of receipts for payments made by guests.

Features #

• Create Receipt: Generate a receipt for payments received.
• View Receipts: Display a list of all issued receipts.
• Edit Receipt: Modify existing receipts.
• Delete Receipt: Remove receipts from the system.

How to Use #

1. Access the Money Receipt module from the main dashboard.
2. Click “Create Receipt” and enter the payment details.
3. Save the receipt.
4. To edit or delete a receipt, use the action buttons next to each receipt entry.

Guest #

Overview #

The Guest module manages guest information and profiles, including contact details, stay history, and preferences.

Features #

• Add New Guest: Enter guest information such as name, contact details, and preferences.
• Edit Guest: Modify existing guest profiles.
• Delete Guest: Remove a guest from the system.
• View Guest List: Display a list of all guests with their details.

How to Use #

1. Navigate to the Guest module.
2. Click “Add New Guest” to create a new guest profile.
3. Enter the necessary information and save.
4. To edit or delete a guest, use the corresponding action buttons next to each guest entry.

Accounts #

Overview #

The Accounts module manages the hotel’s financial transactions, including income and expenses.

Features #

• Manage Income: Record and track income from various sources.
• Manage Expenses: Record and track expenses incurred by the hotel.
• View Financial Statements: Display financial reports and statements.

How to Use #

1. Access the Accounts module from the main dashboard.
2. Use the “Manage Income” feature to record income transactions.
3. Use the “Manage Expenses” feature to record expense transactions.
4. Use the “View Financial Statements” feature to generate and view financial reports.

Expense #

Overview #

The Expense module allows you to manage and track the hotel’s expenses, including operational costs, maintenance, and other expenditures.

Features #

• Add Expense: Record new expenses with details such as amount, category, and date.
• Edit Expense: Modify existing expense records.
• Delete Expense: Remove an expense from the system.
• View Expense List: Display a list of all recorded expenses.

How to Use #

1. Navigate to the Expense module.
2. Click “Add Expense” to record a new expense.
3. Enter the required details and save.
4. To edit or delete an expense, use the corresponding action buttons next to each expense entry.

Inventory #

Overview #

The Inventory module manages the hotel’s stock and supplies, ensuring that items are tracked and restocked as needed.

Features #

• Manage Stock: Add, edit, or remove inventory items.
• Track Inventory Levels: Monitor stock levels and receive alerts for low stock.
• Generate Inventory Reports: Create reports on inventory status and usage.

How to Use #

1. Access the Inventory module from the main dashboard.
2. Use the “Manage Stock” feature to add or edit inventory items.
3. Monitor stock levels and respond to low stock alerts.
4. Generate inventory reports as needed.

Payroll #

Overview #

The Payroll module handles the management of employee salaries, including calculations, disbursements, and records.

Features #

• Calculate Salaries: Automate salary calculations based on employee details.
• Disburse Salaries: Manage the distribution of salaries to employees.
• View Payroll Records: Display a list of all payroll transactions.

How to Use #

1. Navigate to the Payroll module.
2. Use the “Calculate Salaries” feature to automate salary calculations.
3. Use the “Disburse Salaries” feature to manage salary distribution.
4. View payroll records as needed.

Report #

Overview #

The Report module provides comprehensive reporting features, allowing you to generate and view various reports on hotel operations.

Features #

• Generate Reports: Create reports on room bookings, hall bookings, restaurant orders, financial transactions, and more.
• View Reports: Display generated reports with detailed information.

How to Use #

1. Access the Report module from the main dashboard.
2. Select the type of report you wish to generate.
3. Enter the required parameters and generate the